{"id":6155,"date":"2026-05-13T23:38:13","date_gmt":"2026-05-14T03:38:13","guid":{"rendered":"https:\/\/www.ymcaowensound.on.ca\/jobboard\/job\/office-administrator-6\/"},"modified":"2026-05-13T23:38:13","modified_gmt":"2026-05-14T03:38:13","slug":"office-administrator-6","status":"publish","type":"job_listing_board","link":"https:\/\/www.ymcaowensound.on.ca\/jobboard\/job\/office-administrator-6\/","title":{"rendered":"Office Administrator"},"content":{"rendered":"<p>Queen of Hearts Group of Companies, based in Owen Sound are fundamentally child centred and customer focused.&nbsp; With three, award winning, Nursery Schools, various school age programs (QYC) and our new indoor child play centre (QYC Fun Factory), we are a preferred choice for local families.<\/p>\n<p>We are looking to add an Office Administrator to our excellent dedicated team.<\/p>\n<p>The successful candidate must be a reliable, detail-oriented, team player with a &#8220;can-do&#8221; attitude to support daily operations.<\/p>\n<p><strong>Duties and responsibilities (not limited to)<\/strong><\/p>\n<ul>\n<li>Manage accounts payable, including invoice entry, tracking, and invoice chasing<\/li>\n<li>Customer Service including liaising with customers via email and telephone&nbsp;<\/li>\n<li>Maintain and update children&#8217;s records, processing new starters<\/li>\n<li>Maintaining company operational spreadsheets and booking systems<\/li>\n<li>Canva design, creating links, online forms and posting to marketing materials<\/li>\n<li>Working closely with the management team and directors to ensure they have everything they need and retain exceptional communication in all areas of the company.<\/li>\n<li>Purchasing and inventory stock control<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>3+ years&#8217; working experience in office administration<\/li>\n<li>Experience in a customer service administration environment and experience working within marketing and social media platforms is considered an asset<\/li>\n<li>Post-secondary education in Business Administration or a related field considered a strong asset<\/li>\n<li>Well-developed interpersonal skills and the ability to problem solve<\/li>\n<li>Strong oral and written communication skills<\/li>\n<li>Previous customer service experience required<\/li>\n<li>Accurate keyboarding skills are essential<\/li>\n<li>Ability to assess accuracy and completeness of source documents and information<\/li>\n<li>Demonstrated ability to adapt to change in processes and learn new product<\/li>\n<li>Ability to multitask and strong time management skills<\/li>\n<\/ul>\n<p><strong>Working conditions<\/strong><\/p>\n<ul>\n<li>Full-time: 5 days per week (occasional evening and weekend hours will be needed throughout the year)<\/li>\n<\/ul>\n<p><strong>Physical requirements<\/strong><\/p>\n<ul>\n<li>Prolonged periods of sitting at a desk and working on a computer<\/li>\n<li>Long periods of working alone in the office<\/li>\n<li>Own transport essential due to various Queen of Hearts locations that may need visiting\/ working from<\/li>\n<\/ul>\n<p><strong>Employee Benefits<\/strong><\/p>\n<ul>\n<li>Comfortable office environment<\/li>\n<li>Your birthday (or nearest day to your birthday, if it falls on the weekend or a day we cannot cover) will be given off and it will be paid.&nbsp;<\/li>\n<li>You are entitled to a further 15 days vacation (pro-rata) on top of your birthday over the calendar year.<\/li>\n<li>Both Good Friday and Easter Monday paid vacation (stat days)<\/li>\n<li>Two days sick pay per calendar year<\/li>\n<li>Any dependant staff children are entitled to receive a large discount at both our Nursery School and QYC &ndash; Youth Clubs.<\/li>\n<li>Health and Dental will be an option after 6 months employment. Queen of Hearts pays 50% of cost as well as a small Life Assurance coverage.<\/li>\n<li>Pension &ndash; a company contributory scheme is available to join after 6 months employment with the company.<\/li>\n<li>Gym membership for members of staff is available free of charge after 6 months.<\/li>\n<li>Uniforms and jacket, supplied and paid for by Queen of Hearts<\/li>\n<li>CPR First Aid training renewals paid for by Queen of Hearts after 6 months of employment<\/li>\n<li>Travel Allowance for distance travelled over 20km from your home to your work place.<\/li>\n<\/ul>\n<p>Please send applications with covering letter and resume to Carron Standoloft, Managing Director<\/p>\n<p>carron@queenofheartsnurseryschool.com<\/p>\n<p>Please note &#8211; applications from areas not within commuting distance will not be considered unless reason for application made.&nbsp; Only those being invited for an interview will be contacted. Thank you for your understanding.<\/p>\n","protected":false},"author":279,"featured_media":0,"template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_job_location":"Queen of Hearts Owen Sound North, 435 21st St West, Owen Sound","_job_salary":"23.00-26.00","_wage_type":"1","_wage_comment":"Wage dependant on experience and qualifications","_job_apply_type":"2","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_job_expires":"2026-06-30"},"job-types":[54],"class_list":["post-6155","job_listing_board","type-job_listing_board","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Administrator - YMCA of Owen Sound Grey Bruce Job Board<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ymcaowensound.on.ca\/jobboard\/job\/office-administrator-6\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Administrator - YMCA of Owen Sound Grey Bruce Job Board\" \/>\n<meta property=\"og:description\" content=\"Queen of Hearts Group of Companies, based in Owen Sound are fundamentally child centred and customer focused.&nbsp; With three, award winning, Nursery Schools, various school age programs (QYC) and our new indoor child play centre (QYC Fun Factory), we are a preferred choice for local families. 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