{"id":6025,"date":"2026-03-26T15:54:38","date_gmt":"2026-03-26T19:54:38","guid":{"rendered":"https:\/\/www.ymcaowensound.on.ca\/jobboard\/job\/adminstrative-support-worker\/"},"modified":"2026-03-26T15:54:38","modified_gmt":"2026-03-26T19:54:38","slug":"adminstrative-support-worker","status":"publish","type":"job_listing_board","link":"https:\/\/www.ymcaowensound.on.ca\/jobboard\/job\/adminstrative-support-worker\/","title":{"rendered":"Adminstrative Support Worker"},"content":{"rendered":"

POSTING #: <\/strong>2026-13<\/p>\n

EMPLOYEE GROUP: <\/strong> CUPE, Temporary Backfill, Full-Time<\/p>\n

CONTRACT DURATION: <\/strong>6 months<\/p>\n

# OF POSITIONS: <\/strong>One position<\/p>\n

DEPARTMENT: <\/strong>Administration Services<\/p>\n

REPORTS TO: <\/strong> Supervisor, Administration Services<\/p>\n

LOCATION: <\/strong> Rotating, Owen Sound<\/p>\n

SALARY: <\/strong> Classification 1 ($45,040- $57,870)<\/p>\n

HOURS PER WEEK: <\/strong>35 hours\/week<\/p>\n

DATE POSTED:<\/strong> March 26, 2026<\/p>\n

CLOSING DATE: <\/strong> April 7, 2026<\/p>\n

POSTING TYPE: <\/strong>Internal & External<\/p>\n

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This posting is for an existing vacancy and pipeline building.<\/p>\n

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Please submit your application quoting posting number above to Human Resources at hr@bgcfs.ca<\/a>.<\/p>\n

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PURPOSE STATEMENT<\/strong><\/p>\n<\/td>\n<\/tr>\n

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Reporting to the Supervisor of Administrative Services, the Administrative Support Worker is responsible for providing clerical and administrative support for Bruce Grey Children and Family Services (BGCFS).<\/p>\n

The work of BGCFS is considered essential. The organization has policies, procedures, and practices in place to ensure a response to urgent child protection matters at all times.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

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MAIN DUTIES & RESPONSIBILITIES<\/strong><\/p>\n<\/td>\n<\/tr>\n

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Clerical & Administrative Team Support<\/em><\/strong><\/p>\n<\/td>\n<\/tr>\n

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  • Provides clerical and administrative support including processing of mail, filing and file systems, word processing, spreadsheet development, data entry and minute taking and distribution<\/li>\n
  • Responds to telephone calls, email, or other messages, directs messages, and provides information and\/or assistance and directs or refers as appropriate and with urgency, if required<\/li>\n
  • Assists with the preparation, completion, input, tracking and\/or review of reports, case notes, court papers, correspondence, data, records, verification documents, payments, etc.<\/li>\n
  • Assists in preparations for reviews, audits, or other similar processes<\/li>\n
  • Arranges for internal, facsimile and\/or courier distribution of information<\/li>\n
  • Photocopies, collates, packages, expedites, and processes documents and files<\/li>\n
  • Prepares, compiles, and maintains forms, manuals, information packages, etc.<\/li>\n
  • Prepares and processes all paperwork accurately and in a timely fashion<\/li>\n
  • Orders supplies and ensures supplies are maintained at an adequate level<\/li>\n
  • Monitors the agency’s facilities and reports issues; may arrange for maintenance or repairs following procedures<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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Organization of Meetings\/Scheduling <\/em><\/strong><\/p>\n<\/td>\n<\/tr>\n

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  • Co-ordinates a variety of meetings, appointments, case conferences and training including inviting participants, scheduling times and dates and all logistics including booking board and conference rooms, making travel arrangements as required, arranging room set-up, audio-visual equipment and meals and refreshments<\/li>\n
  • Prepares for meetings by composing and distributing agendas and materials<\/li>\n
  • Co-ordinates travel and transportation arrangements for participants as required<\/li>\n
  • Takes, types, and distributes minutes when required<\/li>\n
  • Organizes and maintains calendars<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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Data Maintenance<\/em><\/strong><\/p>\n<\/td>\n<\/tr>\n

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  • Creates and maintains electronic and manual filing and tracking systems; retrieves information; keeps confidential and other records; maintains filing systems\/rooms<\/li>\n
  • Enters information and maintains databases, processing reports as requested<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
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Relationship Management<\/em><\/strong><\/p>\n<\/td>\n<\/tr>\n

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