Job Description
Join our Team!
Position Title: Human Resources Administrative Assistant
Date Posted: May 1, 2025
Competition File No.: 2025-026
Program Area: Administration Services
Worksite Location: Owen Sound
Travel Requirement: No
Position Type: Permanent Full Time Category: #1
Existing Vacancy: No No. of Vacancies: 1
Hours: 37.5
Shifts: Monday – Friday 8:30 am to 4:30 pm, flexibility is required when necessary
Salary/Wage: $22.78 – $25.88 per hour
Wages commensurate with qualifications and experience.
Start Date: As soon as possible
End Date (if temporary): Not Applicable
Application Deadline: May 16, 2025
Application Process: Email resume, cover letter and YMCA Employment/Volunteer Application Form to: Deborah Nott, Manager of People and Culture at deborah.nott@osgb.ymca.ca. Include the Job Title and Competition File Number in your subject line. Only candidates selected for an interview will be contacted.
The Y is people-powered. Our staff and volunteers provide the spark that helps ignite positive change in the lives of others.
Your Opportunity to be the Spark!
As a charity igniting the potential in people, we are seeking a professional Administrative Assistant who aspires to a career in Human Resources.
Responsibilities:
- Provides highly sensitive, confidential administrative support to the Human Resources team.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Accurately enters data into HRIS for new and current employees and utilizes the HRIS to produce reports and trigger automated messages to supervisors and/or employees.
- Assists with regular Human Resources processes, for example recruitment, as appropriate.
- Coordinates volunteer recruitment, onboarding and training.
- Prepares documentation such as letters, reports, agendas, presentations and minutes as requested.
- Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.
- Organizes and participates in meetings, orientation sessions and training activities.
- Escalates matters to appropriate senior-level HR staff or management as necessary.
Just Some of the Benefits of Working at the YMCA:
- Comprehensive and ongoing training and long-term and upward career opportunities.
- Free membership to the Health, Fitness and Aquatics facility.
- Flexible work schedules.
- Medical, dental, and pension benefits (eligibility based on number of hours worked)
- Fun, passionate and dependable co-workers.
Job Requirements:
- Be a minimum of 18 years of age.
- Be legally entitled to work in Canada.
- Has a minimum of 2 years’ administrative experience.
- Has or is pursuing a degree or diploma in Human Resource Management or Business Administration.
- Strong use and knowledge of all Microsoft Office 365 products.
- Exposure to an HRIS is an asset.
- Must be technology savvy.
- Is a champion for and able to adapt to change.
- Has excellent written communication skills
- Is able to handle information of a sensitive nature and maintain confidentiality.
- Well-developed interpersonal, and relationship building skills with customer service orientation.
- Can provide 3 professional references.
- Have current Standard First Aid, CPR-C, & AED certificate or willingness to complete.
- Must provide Police Record Check and Vulnerable Sector Checks upon hire and regularly throughout duration of employment.
The YMCA’s Commitment to Protecting Those We Serve:
We are committed to our responsibility to protect the children and other vulnerable people we serve. Therefore, all employees and volunteers must provide a current satisfactory Criminal Record Check and Vulnerable Sector Search results as a condition of their employment or volunteer engagement. These police record checks are reviewed on an individual basis, and the offense(s) – if any – is considered in the decision-making process in relation to the requirements of the position, therefore not eliminating all candidates with a record from being offered gainful employment.
The YMCA’s Commitment to Diversity, Inclusion and Equality:
The YMCA of Owen Sound Grey Bruce values the diversity of people and communities and is committed to excellence and inclusion in our Association. We are committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.
