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Job Description

JOB PURPOSE

 

To provide reception and secretarial support services within the Administration Building

 

KEY DUTIES AND ACCOUNTABILITIES

 

  • Greet the public on a daily basis
  • Respond to incoming telephone, email and in-person inquiries from members, business partners, and staff
  • Take and record telephone, email or written messages for staff and departments
  • Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
  • Register and schedule meetings for Council Chambers
  • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is available
  • As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
  • Provide information to staff and/or members about special activities
  • Schedule appointments when required for Staff, Human Resource Manager, and Band Administrator
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
  • Assist Council members with scheduling of Committee meetings
  • Prepare Saugeen Newsletter on a monthly basis
  • Knowledge of all programs within Saugeen Administration
  • Provide information of activities within the organization of Saugeen
  • Order office supplies and equipment
  • Ensure that the appropriate evacuation procedures are carried out in the event of an emergency
  • Knowledge of First Aid/First Aid equipment posts within the Administration building
  • Keep current with training as assigned
  • Maintain the reception in a tidy and presentable manner
  • Train new staff on the operation of office equipment, when required
  • Other related duties as assigned by the Executive Assistant, Human Resource Manager, and/or Band Administrator

 

 

 

REQUIREMENTS

 

Education and Experience:

 

  • Grade 12 or G.E.D. equivalency
  • Strong working knowledge of Microsoft Office products including Word, Excel, Outlook and PowerPoint, as well as other computer software programs

 

Knowledge, Skills & Abilities:

 

 

  • Ability to operate telephone system, photocopier(s), postage machine and other office related equipment
  • Experience dealing with the public
  • Strong written and verbal communication skills to communicate with all levels of the organization
  • General office skills would be an asset
  • Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items
  • Able to maintain filing systems and basic databases
  • Superior telephone manners and strong interpersonal skills
  • Dependability and punctuality is a strong requirement
  • Knowledge of policies and procedures
  • Ability to complete tasks as assigned
  • Ability to work with minimum supervision

 

WORKING CONDITIONS

 

  1. Physical Demands – Long periods of sitting, standing, typing and some walking.  Lifting of some objects not exceeding 10 pounds.
  2. Environment – Mainly an office environment and indoor locations with some exposure to outside during travel. Minimal exposure to hazardous material (cleaning supplies).
  3. Mental Effort – Accuracy of reports, investigations and meeting deadline, interactions with members of the public.
  4. Position Type/Expected Hours of Work – Regular full-time hours with availability for evening and weekend work as required.

 

 

            DEADLINE DATE: Tuesday, October 4th, 2022 @ 4:00 p.m.
(*No Late Applications Accepted*)

Only qualified applicants will be contacted for an interview

Qualified Saugeen First Nation members will be given priority


Successful candidate will be asked to provide a current Criminal Record Check

 

Submit cover letter, resume and 3 current references to:

At Office: Human Resources Dept, (519) 797-1224, Extension 1110
By E-Mail: tina.jacobs@saugeen.org

By Mail: HR Dept, 6 Cameron Drive, Southampton, ON N0H 2L0

 

 

How to Apply

By Email: tina.jacobs@saugeen.org

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