Job Description
PURPOSE
We are seeking a skilled Financial Manager Assistant to work seamlessly with our Administrative Assistant and report directly to Executive Director.
Job duties include working closely with our Administrative Assistant to maintain our financial records, including sales, receipts, purchases and payments (segregated duties as outlined by Auditor). Ultimately it is the role of the Financial and Administrative Assistants to accurately record all day-to-day financial transactions.
In addition, the Financial Manager Assistant would work closely with the Executive Director to create and analyze financial reports in a manner useful to the Corporation’s Auditor and Board of Directors.
RESPONSIBILITIES
General
Develop a good working knowledge of the daily operations of the organization including filing systems and computerized systems
Develop a good working knowledge of the daily operations of all properties managed by corporation
Record day-to-day financial transactions and complete the posting process
Verify that transactions are recorded in the correct ledger for the correct company
Review trial balances for accuracy and/or irregularities
Enter data, maintain records and create financial reports
Process Payroll bi-weekly
Updating employee benefit program regularly
Reconcile Workplaces Safety & Insurance Reporting as required
Processing & remitting government documents such as GST, CMHC Annual Reports and other documents as required
Present financial reports to Executive Director and/or Board of Directors as required
Assist Executive Director with budget process by providing necessary financial data and insights
Assist Corporation Auditor with annual requirements
KNOWLEDGE AND SKILL
Post secondary diploma in Business Administration specializing in Accounting
Proven bookkeeping experience
Strong numerical skills for accurate financial management and error-free record keeping
Excellent organizational abilities to maintain clear and up to date record keeping
Proficiency in accounting software such as Sage, Quickbooks or similar
Attention to detail to ensure all financial data is recorded correctly and accurately
Hands on experience with spreadsheets and proprietary software
Communication skills to effectively interact with clients, vendor and internal team members
Communication skills to accurately report financial statuses and issues to Executive Director and/or Board of Directors
WORKING CONDITIONS
Usual hours of work are 35 hours per week. Overtime is required to cope with deadlines, peak periods and unexpected situations that arise. Occasional travel is necessary.
CONTACTS
Internal Working Relationships
Regular contact with Administrative Assistant and/or Resident Services Coordinator on issues relating to financial issues including invoicing.
Regular contact and report to Executive Director.
External Working Relationships
Regular contact with suppliers of materials and services as it relates to finance.
