YMCA Job Board

We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations in a busy accounting office. This role involves handling accounts payable, inventory tracking, and daily financial entries (“dailys”), along with general administrative duties. The ideal candidate is organized, adaptable, and eager to learn. This role is ideal for someone who enjoys working with numbers, staying organized, and supporting a team in a fast-paced environment.

Duties and responsibilities

• Manage accounts payable, including invoice entry, tracking, and payment preparation
• Maintain and update inventory records
• Complete and reconcile daily financial entries (dailys)
• Assist with data entry and basic financial record-keeping
• Organize and maintain filing systems (digital and physical)
• Support the accounting team with administrative tasks as needed
• Communicate with vendors and internal staff in a professional manner

Qualifications

• Previous administrative or office experience preferred
• Bookkeeping or accounting background is an asset, but not required
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to learn quickly and adapt to changing priorities
• Proficiency in basic computer applications (e.g., spreadsheets, email)
• Positive attitude and strong work ethic

Working conditions

• Part-time: 3 days per week (schedule to be determined)

Physical requirements

• Prolonged periods of sitting at a desk and working on a computer

Employee Perks

• Staff golf is complimentary after two weeks of employment with some conditions.
• Free staff golf clinics from our on-site professionals
• 25% off all food, merchandise, spa services and hotel stays
• Discount on-shift staff menu & complimentary lunch days throughout the season
• Discounted tickets to Concours d’Elegance
• Monthly staff prizes and giveaways for exceptional service
• Staff scholarships opportunities
• Flexible hours

By Email: tbarfoot@cobblebeach.com