Job Description
Job Description: Administration & Communications Coordinator
Reports To: Executive Director
Type: 18-month contract, Hourly, 37.5 hours per week
Organization overview:
Established in 1994, Community Foundation Grey Bruce (CFGB) builds community vitality now and for future generations by encouraging endowment building and facilitating philanthropic partnerships within Grey and Bruce counties. The Foundation provides grants to a wide variety of non-profit organizations that, in turn, provide necessary initiatives and services for the people of this region. Additionally, the Foundation offers leadership in identifying community issues and convening discussion.
Job Description:
Reporting to the Executive Director (ED), the Administration & Communications Coordinator (ACC) provides administrative, communications, and event management support for the CFGB, including support to the Executive Director and the Foundation team, Board of Directors, Ambassadors, and all working committees, as required. In addition to daily administrative duties and communication responsibilities, the ACC also coordinates events, projects, and programs throughout the year. The Administration & Communications Coordinator coordinates website content and manages social media communications on all platforms with a focus on community storytelling in relation to the impact of community philanthropy.
RESPONSIBILITIES:
Administration
- Carries out responsibilities in keeping with the Foundation’s vision, mission, guiding principles and procedures.
- Provides administrative support to the Board of Directors and its committees for meetings including venue arrangements, preparation and distribution of materials, organizing refreshments, and taking minutes.
- Provides administrative support to the Executive Director.
- Ensures implementation of office procedures and policies, reviewing annually to ensure effective over-all operations.
- Ensures friendly first contact with the public; in person, by phone and email; prompt reply to inquiries.
- Ensure Network Database is being continually updated: database(s) re: fund holders; not-for-profit organizations in Grey Bruce; leads for possible future funds; other funding sources and organizations; any person or organization who are interested in CFGB
Communications
- Working with the ED and CFGB staff team, helps identify and develop communication strategies to increase awareness of CFGB and its offerings in Grey Bruce and communities across the region, to targeted groups and communities, and the general public, in alignment with the foundation’s strategic plan.
- Develops consistent CFGB brand and messaging strategy for all communications channels.
- With the ED, develops and prepares communications materials for organizational promotion and fundraising initiatives.
- Assists the ED in presentations to prospective fund clients and community groups.
- Coordinates, designs, and develops engaging and inspiring written content for a variety of communications materials including website; e-newsletter; annual report; media releases; and other print, video, radio, and web promotional pieces, as required.
- Develops and coordinates content for Annual Report, with the Executive Director and CFGB staff team input and assistance.
- Supports Vital Signs reports, Vital Conversations, and associated communications.
- Develops content for, designs and distributes quarterly e-newsletter to CFGB stakeholders.
- Coordinates all communications collateral including but not limited to Foundation events, sponsorship, and stationery.
Website and Social Media
- Creates website updates and manages website content and coordinates website page/design changes.
- Manages CFGB’s online communications presence (social media & website) ensuring consistent and current messaging focused on increasing community awareness, sharing donor stories, grant impact, and charitable client news and events.
- Creates content for CFGB Facebook page and other appropriate social media communication platforms for CFGB.
- Uploads CFGB videos and CFC videos to website and oversees CFGB’s YouTube presence.
Event Coordination
- Coordinates (in collaboration with other Foundation staff as required) special events and logistics including but not limited to; Ambassador Forums, AGMs, Granting celebrations, Vital Signs/Vital Conversations, Donor Recognition, Lunch and Learns.
- Coordinates all local meetings and engagement activities.
- Coordinates photography of CFGB events, and the required permissions for posting photos on CFGB website and in promotional materials.
- Assists Executive Director with coordination of additional Community Foundation promotional projects & initiatives, as required.
Performs other related duties as assigned by the Executive Director
QUALIFICATIONS
- Business or marketing-related degree/diploma or professional fundraising qualification an asset.
- Ability to take personal initiative and work independently and as a productive and supportive member of a team.
- Ability to exercise discretion and tact with sensitive and confidential situations.
- Strong organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy.
- Ability to multi-task in a fast-paced environment with a proven ability to manage a broad workload.
- Demonstrated interpersonal skills through working effectively and communicating with a variety of different audiences.
- Excellent communication skills, both oral and written.
- Strong event management skills.
- Competent with computer programs and software – Word, Excel, Power Point, databases.
- Basic graphic design and video editing using web-based programs such as Canva is an asset.
- Flexibility in approach to new tasks.
