Job Description
Position Title: Finance Assistant
Date Posted: Tuesday, December 23, 2025
Competition File No.: 2025-85
Program Area: Finance
Worksite Location: Owen Sound
Travel Requirement: No
Position Type: Permanent Full Time Category: 1
Existing Vacancy: Yes No. of Vacancies: 1
Hours: 37.5
Shifts: Days; Monday to Friday
Salary/Wage: $23.70 – $26.93 per hour
Wages commensurate with qualifications and experience.
Start Date: As soon as possible.
Application Deadline: Sunday, January 11, 2025
Application Process: Email resume, cover letter and YMCA Employment/Volunteer Application Form to: Chief Administrative Officer at holly.bell-sparling@osgb.ymca.ca. Include the Job Title and Competition File Number in your subject line. Only candidates selected for an interview will be contacted.
The Y is people-powered. Our staff and volunteers provide the spark that helps ignite positive change in the lives of others.
Your Opportunity to be the Spark!
As a charity igniting the potential in people, we are seeking a Finance Assistant to support our Finance team by performing general office, account payable and receivable duties.
Responsibilities:
- Oversees Accounts Payable for outgoing or operating expenses.
- Ensure data entry and associated reconciliation activities adhere to GAAP policy and procedures.
- Supports activities and adheres to various cut-off deadlines related to timely closure of previous month by the 10th business day of each month.
- Saves Camp Brain report electronically and prints ACTIVENet cash sheet daily reports for HFA deposits and gives to Finance Accountant.
- On an as needed basis and monthly for C&E via funder cheques and restitution payments, creates deposits and gives to Finance Administrator.
- Bi-weekly, receives travel and reimbursements expense reports via email and enters data into NetSuite for C&E and HFA staff as needed.
- Monitors to ensure closure of outstanding transactions requiring approval by supervisors/ managers.
- Reviews entered data, rejects inaccurate data and updates Master Spreadsheet and notifies Payroll, Benefits and Pension Coordinator.
- Weekly/Monthly reconciliation of credit card statements by reviewing credit card entries in NetSuite for accuracy. Issue emails to staff regarding missing documentation and inaccurate data. May enter changes if necessary.
- Daily review of approved purchase orders for billing within NetSuite for HFA, Child Care and Administration Services.
- Creates Manual Purchase Orders (i.e. internet and phone lines, some utilities) in NetSuite using emails obtained from OSGB mailbox or user email box. Creates bills in NetSuite.
- Monthly creates reoccurring Manual Purchase Orders (i.e. Building rental, copier leases) on behalf of C&E and HFA. Refers to Contract Spreadsheets for billing rates and changes dates in spreadsheet. Creates bills in NetSuite upon approval.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments as needed.
- Twice a month receives stay sheets for housing clients in emergency shelter. Updates Housing Stays/Taxi/Damages tracker in Excel to obtain funding calculations for program codes. In NetSuite creates purchase orders using an attaching confirmation of stay email and stay sheet for each individual stay. In NetSuite creates bill.
- Records entry of, verifies documentation for, and distributes petty cash.
- Prepares, posts, verifies and records customer payments via cheques and transactions.
- Creates invoices according to Association practices; codes invoices and submits invoices. Aware of and applies Harmonized Sales Tax (HST) rebate practices.
- Drafts correspondence for standard past-due accounts and collections, and contacts delinquent accountholders to request payment.
- Researches customer discrepancies and past-due amounts with the assistance of other staff.
- Twice a week, after EFT run, reviews outstanding payable bills in NetSuite for cheque distribution. Identifies bills to be printed and sent to cheque queue. In queue, selects cheques to be printed, obtains signatures and distributes according to appropriate recipients and instructions.
- Billing of purchase orders – Creates item receipt in NetSuite and modifies date on bill and adds invoice number.
- Monitors OGB Payables Inbox for invoices to create and bill purchase orders and redirects other emails as appropriate.
- Supports fiscal year-end closure activities as required.
- Participates in information retrieval for annual audits.
- Performs all other duties as assigned to support operations.
- Maintains confidentiality of information related to the Association, members and staff.
- Demonstrates appropriate behaviours in line with our Shine On Culture and our Mission, Vision and Values as reflected in our YMCA competencies; Establishes rapport and maintains effective relationship building behaviours with staff, volunteers and members. Represents the YMCA in a professional manner.
- Actively participates in meetings, workshops, training sessions (including Child Safety and Protection Awareness), professional development activities and facility functions as required.
- Maintains a professional appearance and where applicable in accordance with uniform policy.
- Self manages ongoing professional development.
Just Some of the Benefits of Working at the YMCA:
- Comprehensive and ongoing training and long-term and upward career opportunities.
- Free membership to our Health, Fitness and Aquatics facility.
- Flexible work schedules.
- Medical, dental, and pension benefits (eligibility based on number of hours worked)
- Fun, passionate and dependable co-workers.
Job Requirements:
- Be a minimum of 18 years of age.
- Be legally entitled to work in Canada.
- Have current and satisfactory Criminal Reference Check and Vulnerable Sector Search issued no later than ninety (90) days preceding your start date.
- Provide 3 professional references.
- Have post-graduate education in Business Administration, Accounting or similar.
- Have minimum 2 years of experience working in a similar role.
- Have strong working knowledge of Microsoft Office programs and applications including but not limited to Outlook, Excel, Word, and Teams.
- Have working knowledge of HRIS (Oracle NetSuite) and recreation management software (ACTIVENet) an asset.
The YMCA’s Commitment to Protecting Those We Serve:
We are committed to our responsibility to protect the children and other vulnerable people we serve. Therefore, all employees and volunteers must provide a current satisfactory Criminal Record Check and Vulnerable Sector Search results as a condition of their employment or volunteer engagement. These police record checks are reviewed on an individual basis, and the offense(s) – if any – is considered in the decision-making process in relation to the requirements of the position, therefore not eliminating all candidates with a record from being offered gainful employment.
The YMCA’s Commitment to Diversity, Inclusion and Equality:
The YMCA of Owen Sound Grey Bruce values the diversity of people and communities and is committed to excellence and inclusion in our Association. We are committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.
